The Customer Service Representative is responsible for responding to simple and complex HR inquiries from employees and managers via telephone, chat and the web-based case management/portal. The Customer Service Representative is also responsible for processing HR transactions that support Workforce Administration and some components Recruiting & Onboarding, Learning Administration, Benefits Administration, Payroll, and Rewards including employee data security and accuracy, and employee file and HR records maintenance.
This position is a full-time position and will report to the Manager of HR Shared Services.
Provide accurate and efficient resolution of issues and inquiries through multiple channels (phone, email, case management) by following appropriate resolution/assessment methodology (investigating and research), utilizing knowledge management tools, educating customers on products and self-service tools, and determining appropriate course of action or escalation for emerging issues.
Continually utilizes knowledge management tools and contributes new, revised or updated information to maintain accuracy and consistency in knowledge in support of customers, peers and the larger Customer Service team.
Assesses customer's level of understanding and increases their self-sufficiency by educating and influencing customers to utilize self-service support.
Provide initial contact and support for customers dealing with sensitive and confidential information relating to HR issues.
Communicate effectively (written or verbal) to best match customer style, needs, and level of understanding in creating optimal customer interaction. Communication style includes accurate and grammatically correct support based on channel (phone, case management).
Completes accurate and actionable case documentation in the Case Management tool.
Supports the Customer Service team by sharing knowledge, information, and best practices.
Transaction Processing and Records Maintenance
Provides assistance with respect to transactional inquires and issues involving ADP.
Responds to routine questions about ADP and procedures related to HRMS processes.
Responsible for the accurate data entry of HR information for all employees.
Monitors all data changes made through the self service portal
Processes employee data changes and corrections as requested or as needed through data integrity audits.
Responsible for standard employee data entry transactions such as I-9s, new hire processing, job data changes, terminations, unemployment tracking, etc.
Maintains records and data of the employee population and ensures information validity.
Monitors record keeping and data entry procedures for accuracy; updates procedures as necessary to achieve optimal operational efficiency.
Responsible for the centralization and maintenance of employee records as well as mandated documents as required by federal and state legislation.
Maintains HR data record standards such as job status, job codes, time entry codes, job titles, pay grades, etc.
Partners with the reporting team to create a variety of complex employee data related reports as mandated by county office, state, and federal regulations.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Perform other duties as assigned
Bachelor's Degree in HR or related field required.
PHR certification preferred.
Familiar with CHRISTUS HR processes and policies
Has knowledge of systems and technology that support CHRISTUS HR Shared Services (e.g. ADP)
Experience in data and record management
Strong analytical, problem solving, critical thinking, organizational skills
Possesses exceptional customer service skills
Strong collaboration and teamwork skills
Ability to identify complex problems and related information to develop and evaluate options and implement solutions
Experience in data and record management. Demonstrated ability in project management, planning, execution, monitoring, and controlling
Excellent written, oral, presentation, facilitation, and interpersonal communication skills
Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities
CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.